Vendor spaces

Ruisrock vendor application

Ruisrock is looking for vendors and restaurants to be part of the largest festival in Finland.

47-year-old Ruisrock is the oldest festival in Finland, and the second oldest continuously running rock festival in Europe.

The festival, in its present form, set a new attendance record in 2016 when 100 000 people visited Ruissalo. This year the festival will be celebrated from July 7th-9th, 2017. Festival site is open on Fri July 7th from 4pm-02am, Sat July 8th from 1pm-02am and Sun July 9th from 1pm-11pm. The sale of food ends half an hour before closing of the festival site.

We are now looking for entrepreneurs and restauranteurs for the festival. To be able to serve the vendors even better, we ask you to describe your food sales concept as comprehensively as possible on the application form. This way we can design food sales areas which will serve our audience even better than previously on the festival.

 

Vendor spaces

Food vendors' sales spaces include a tent assembled, limited amount of electricity, water supply, waste disposal and a pre-agreed amount of staff festival passes. For food vendors the price also includes cold storage. Food vendor tents are 5x5m. The size of the food truck space is determined by the size of the food truck. For the sales spaces for sweets, merchandise, jewelry and activity vendors a tent can be negotiated, it however is not automatically included in the price. When applying, please send a picture of your tent, sales point or food truck to satu@ruisrock.fi. In the application, please describe in as much detail as possible your wish for the location of your sales point and other things you think will help with the selection process. Some of the things that affect the selection process: the quality and sustainability of the products sold, use of organic and local products, minimum of one vegetarian or vegan option on the menu, and taking special diets into account.

Permits

The vendor is responsible to obtain the needed food safety authority permits and other permits necessary in addition to the self-monitoring plan. The dead line dates for permits will be announced closer to the event. All vendors must have been notified as food premises or their movable food premises must be approved in accordance of the Food Act.

Visibility on Ruisrock website

All food vendors will have an introduction text with a photo on the Ruisrock website. Additional visibility will be received from the Ruisrock social media. Ruisrock website had 1,2 million visitors in 2016. Selected foor vendors are asked for a presentation text and promotional pictures closer to the festival.

Application and payment

The application is open until March 31th. We will select the appropriate vendors for the event as soon as possible and notify all the vendors personally during the spring 2017, even if you are not selected. Additional information about vendor spaces and the event from satu@ruisrock.fi. The application does not obligate the vendor.
The due date of the payment for confirmed vendor spaces is May 31th, 2017. If the invoice has not been paid by the due date, the vendor will be denied access to the event.

Cancelling the vendor space

Cancellations reveiced after May 31th will charged for the full amount. The vendor space cannot be transferred to a third party without the approval of the event organiser.

Environment

Ruisrock is a environmental friendly festival and it takes place on a nature reserved area, which means that everyone has to pay close attention to the environment in all aspects. We require all of the food vendors to recycle their waste and to use biodegradable plates, cups and cutlery. The event organiser will be doing check-ups and monitoring vendors for biodegradable products. The sales can be stopped or denied if the vendor is not using the biodegradable cups, plates and cutlery required by the event organiser, or if the recycling instructions are not followed. At the end of the festival the vendor space shall be hand over cleaned. To protect the nature reserved area, it is prohibited to distribute any brochures at the festival area.

Excusivity on the festival site

Ruisrock's main partner Sinebrychoff has exclusive rights on site. This means that all vendors selling drinks, must adhere to selling only Sinebrychoff products. If you have any queries on which products are accepted, we can provide a list of appropriate drinks if needed. Ruisrock reserves the right to other exclusive rights of the site and informs about them closer to the festival.

More

All vendor spaces are sold primarily without additional services. The wishes of the vendor and the products they sell are considered while planning the layout of the food courts. However, the organiser is responsible for the locations of the vendor spaces. The organiser will assemble a tent to the vendor booth, the vendor is responsible for setting up and tearing down their booth after this. The vendor must stay open for the whole duration of the event, tear down cannot be started until 11 pm on Sunday after the festival site closes. Further instructions for vendors as well as the location of their vending space will be announced in the early summer 2017.

Food vendors

The food vendor space for the duration of Ruisrock festival is 5500 eur + VAT.


Food vendor space includes:

  • 5x5 m tent ready assembled (surface area 25 m2)
  • Shared cold storage
  • 32 A electricity
  • Lighting
  • Use of service area
  • Water supply (located in the service area)
  • Waste management (located in the service area)
  • Pre-approved amount of festival bracelets for the entry of staff
  • Visibility on the festival's website

For an additional fee the vendor space can include i.a.

  • Water supply on the vendor space
  • Additional electricity
  • Floor for the tent
  • Furniture (table and chairs)


Food trucks

Ruisrock food truck vendor spaces are divided into two price categories according to location. The prices for the duration of Ruisrock festival are 5000€ + VAT at the Niitty-area (main stage) and 4500€ + VAT at Ranta-area (near the beach). 


Food truck vendor space includes:

  • Surface area required by the food truck on the festival grounds
  • Shared cold storage
  • 32 A electricity
  • Use of service area
  • Water supply (located in the service area)
  • Waste management (located in the service area)
  • Pre-approved amount of festival bracelets for the entry of staff
  • Visibility on the festival's website

For an additional fee the vendor space can include i.a.

  • Water supply on the vendor space
  • Additional electricity
  • Lighting

When applying, please send a photo of your food truck to satu@ruisrock.fi

Candy and sweets vendors

The price of vendor spaces for candy and other sweets vendors will be negotiated on a case-by-case basis.

Vendor space includes:

  • 4x4 m area (does not include tent)
  • 16 A electricity
  • Use of service area
  • Water supply (located in the service area)
  • Waste management (located in the service area)
  • Pre-approved amount of festival bracelets for the entry of staff
  • Visibility on the festival's website

For an additional fee the vendor space can include i.a.

  • Tent
  • Water supply on the vendor space
  • Additional electricity
  • Lighting
  • Floor for the tent
  • Cold storage

When applying, please send a photo of your point of sale or tent to satu@ruisrock.fi.

Textile and merchandise vendors

The price of textile and merchandise vendor spaces will be negotiated on a case-by-case basis.

Vendor space includes:

  • 4x4 m area (does not include tent)
  • 16 A electricity
  • Use of service area
  • Water supply (located in the service area)
  • Waste management (located in the service area)
  • Pre-approved amount of festival bracelets for the entry of staff
  • Visibility on the festival's website

For an additional fee the vendor space can include i.a.

  • Tent
  • Water supply on the vendor space
  • Additional electricity
  • Lighting
  • Floor for the tent

When applying, please send a photo of your sales booth or tent to satu@ruisrock.fi.

Activity vendors

The price of activity vendor spaces will be negotiated on a case-by-case basis.

Vendor space includes:

  • 4x4 m area (does not include tent)
  • 16 A electricity
  • Use of service area
  • Water supply (located in the service area)
  • Waste management (located in the service area)
  • Pre-approved amount of festival bracelets for the entry of staff
  • Visibility on the festival's website

For an additional fee the vendor space can include i.a.

  • Tent
  • Water supply on the vendor space
  • Additional electricity
  • Lighting
  • Floor for the tent

When applying, please send a photo of your sales booth or tent to satu@ruisrock.fi.